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EU Compliance Fields

Dokan Multi Vendor Documentation

After a lot of requests from our clients, we have added the EU Compliance fields module to the new Dokan Pro version 3.3.1. Now, users of Europe or with a bit of modification via hooks anyone can use these fields to meet the requirements of their country while running the marketplace. Let’s see how to set up this module.

Features Included in this Module:

  1. Custom fields for vendors
  2. Custom fields for customers
  3. Germanized for WooCommerce plugin support for vendors
  4. Individual PDF invoice numbers for vendors

Pre-requirements

Before you start, you need to install these plugins,

Activating the Module

Now that you have installed the required plugin, you need to activate the module. To do that, navigate to WP Admin–> Dokan–> Modules. There find the EU Compliance Fields module, toggle the button to activate the module.

this is a screenshot of activating the module

EU Compliance Fields Settings

After activating the module, navigate to WP Admin–> Dokan–> Settings. You will find the settings option for EU Compliance Fields.

this is a screenshot of eu settings

Vendor Extra Fields

Here, you will find fields for the,

  • Company Name
  • Company ID/EUID Number
  • VAT/TAX Number
  • Name of Bank
  • Bank IBAN

All these fields will be selected by default. Also, the option to display these fields in the vendor registration form will be selected as well. 

If the admins want, they can remove some of the fields which they don’t require. All they need to do is uncheck the fields they don’t need. And when you hide some of the fields, the fields will be removed from all the places we mentioned below. For example, the vendor pop-up page.

After selecting these fields, these are the places they will show. Like,

1. When You Add a New Vendor

These fields will be shown when you add a new vendor. Navigate to WP Admin–> Dokan–> Vendors. There select the Add New option.

this is a screenshot of add new vendor

When the pop-up module appears, you will find the EU Compliance Fields when you scroll down. Fill them out as per the requirements.

this is a screenshot of vendor fileds

2. Editing an Existing Vendor

Also, you can find these fields when you edit an existing vendor as well. Click on the Edit button on one of the existing vendors,

this is a screenshot of edit option

On the next page, you will find the fields that you have selected.

this is a screenshot of vendor edit page

3. User Profile Page

Next, we have added these fields to the user profile page as well. Navigate to WP Admin–> Users. Click on the Edit button. You will find the fields under the Dokan Options.

this is a screenshot of user profile

4. Single Store Page

The selected fields will appear on the vendor store page as well. You will find the fields on the banner of the vendor store. Go to the Store List Page and click on a vendor store.

this is a screenshot of Store list

When you enter the store, you will see the fields details on the store banner.

this is a screenshot of store banner

Hiding Fields From the Store Banner

If the admins want, they can hide some of the fields from the store banner page by customizing the single store page. All you need to do is, click on the Customize option on top of the menu. Then select Dokan from the menubar.

this is a screenshot of select dokan

Now, select Store Page option

this is a screenshot of Store Page

After that, if you scroll down you will find the options under Vendor Info. Check the fields you want to hide from the store page.

this is a screenshot of Vendor info

You will see that the selected fields have been hidden from the store banner.

this is a screenshot of Hidden fields

5. Vendor Dashboard

We have been talking about how admins can add the fields. However, vendors can also edit these fields from the vendor dashboard. Navigate to Vendor Dashboard–> Settings–> Store. If they scroll down, the vendors will find the fields and fill the information by themselves.

this is a screenshot of Vendor Store dashboard

6. Vendor Registration Form

There was an option in the EU Compliances Field to display these fields in the vendor registration form. If you select that option,

this is a screenshot of select option

The vendors will see these fields when they register as a vendor.

this is a screenshot of vendor registration form

Note: If you use shortcode for ” Vendor Registration Form” on other pages, these fields will appear there as well.

  • Company ID/EUID Number
  • VAT/TAX Number
  • Name of Bank
  • Bank IBAN

Customer Billing Address 

Customers can also use these fields to add their information. They will find these options when they edit their billing and shipping address. They need to navigate to My Account–> Addresses. There click on the Edit option beside billing address.

this is a screenshot of customer billing address

Then they will find these fields in the billing address form. Also, they will see these fields from the checkout page.

this is a screenshot of customer fields

Vendors and Customer Fields Integration With WooCommerce PDF Invoices & Packing Slips

Dokan EU Compliance fields module also has Dokan PDF invoice support. That means you can control what to display in the invoices.

this is a screenshot of PDf invoice

Individual PDF Invoice Numbers for Vendors

Admin Settings

At first, the admin needs to enable the “Vendor’s will be able to override Invoice Number” option from WP Admin–> Dokan–> Settings–>EU Compliance Fields.

this is a screenshot of Vendor Override

In order to customize the PDF settings, navigate to WooCommerce–> PDF invoice–> Documents. There you need to choose the Invoice number in the Display Invoice Number option. Otherwise the settings will not work.

this is a screenshot of pdf

With this setting, the invoice will look like this, 

this is a screenshot of invoice admin

How Vendors Can Override PDF Invoice Settings

Vendors can also override the invoice numbers. Vendors will find the options in the vendor dashboard. They need to go to Vendor Dashboard–> Settings. Then they need to check the “Override Invoice Number?” box in order to open those three fields. 

  • Next invoice number (without prefix/suffix etc.): This is the invoice number that will be used for the next document.
  • Invoice Number format : There are 3 types of number format, 

                                                1. Prefix: If you want you can add any text before the invoice number. Like month or year. If your invoice number is 10 and you choose year, then the invoice will look like this, 2021-10. 

                                                2. Suffix: If you want you can add any text before the invoice number. Like month or year. If your invoice number is 10 and you choose year, then the invoice will look like this, 10-2021. 

                                                3: Padding: You can add digits before your invoice number. If you choose 6, then the invoice number will look like this, 000010.

  • Reset invoice number yearly: If the vendor enables this field, then every year the invoice number will reset. Suppose the invoice at the end of the year 2021 is 500, then at the start of the year 2022, the invoice number will again start from 1.
this is a screenshot of vendor dashboard settings

According to these settings, the PDF invoice will look like this, 

this is a screenshot of pdf invoice for vendors

Enable Germanized Support for Vendors

When you choose this option “Enable Germanized Support For Vendors”, you will get some extra set of fields while editing the products.

But first you need to install the “Germanized for WooCommerce” plugin first.

this is a screenshot of germanized

For Vendors

When you enable the Enable Germanized Support For Vendors, vendors will be able to see the EU Compliance Fields on the product edit page.

this is a screenshot of product edit page
  • Sale Label: If you put the product at discount, you can use these labels ( New Price, Old Price, RRP) to show the new price or the old price.
  • Sale Regular Label: These labels are used to show the regular price of the product. You will get the same labels as the Sale Label.
  • Unit: If you choose the sell the product per unit like KG, MM, ML, LBS, etc.
  • Minimum Age: Add age verification checkbox. This will help you restrict sale of your products to certain age groups.
  • Product Units: Number of units included per default product price.
  • Base Price Units: Price of per unit of products.

After the vendors have fill in these information, the products page will look something like this.

this is a screenshot of product page

Note: If you choose the “Variable Product” type, then you will get the same fields. However, you need to enable the variation unit and unit prices on the general product data. The general product data means the EU Compliance Fields data.

this is a screenshot of variable product

Change Field Name (For Developers)

If you want you can change the EU Compliance Fields name. We have added some filter hooks that you can. Like,

Filter Hooks for Customer Extra Fields:


1. Company ID/EUID Number: dokan_customer_cf_company_id_number_label
2. VAT/TAX Number: dokan_customer_cf_vat_number_label
3. Name of Bank: dokan_customer_cf_bank_name_label
4. Bank Iban: dokan_customer_cf_bank_iban_label

Filter Hooks for Vendor Extra Fields:

1. Company Name: dokan_cf_company_name_label
2. Company ID/EUID Number: dokan_cf_company_id_number_label
3. VAT/TAX Number: dokan_cf_vat_number_label
4. Name of Bank: dokan_cf_bank_name_label
5. Bank Iban: dokan_cf_bank_iban_label

Code Example:

In this example we are changing company id label for vendor from Company ID/EUID Number to EUID Number using filter hook: dokan_cf_company_id_number_label

Add this code snippet in your theme/child themes functions.php file.
add_filter( ‘dokan_cf_company_id_number_label’, ‘my_prefix_change_company_id_label’, 10 , 1 );
function my_prefix_change_company_id_label( $label ) {
  return esc_attr__( ‘EUID Number’, ‘dokan’ );
}

 

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